How to Write Effective Board Meeting Minutes

Board meeting minutes are an essential part of making sure that good governance is in place for any company or non-profit institution. Writing effective minutes for board meetings can be difficult. Boards should be cautious to not include anything that could potentially violate ethical or legal obligations. It is also crucial for the person who takes minutes to not include any personal opinions or biases that might come across as unprofessional.

Attendance List of those who attended a particular meeting, whether in person or via webcast or phone. This helps to track if a board member was late or absent and also to confirm that the correct number of people were present at each meeting.

Agenda The agenda is a list of topics that will be discussed during the meeting. It is typically sent out in advance to allow the attendees time to go through the agenda before the meeting begins.

Minutes: Official record of a meeting, usually prepared by the board secretary or other staff members. Minutes should contain a concise summary of every item, the actions taken, as well as who supported or opposed it. The minutes should be concise and well edited to ensure clarity and readability. The final copy should contain all documents mentioned in the minutes.

Minutes should not include any side discussions or off the record comments in the event that they are directly related to an agenda item. If the discussion is her latest blog not in connection with the issue on the agenda, it should be noted that a tangent was mentioned but not recorded.

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