A secure data room (VDR) is an online repository used to store and share confidential documents. They are commonly employed in M&A deals, as well as collaborative business projects. The main difference between VDR and standard cloud storage is that the VDR is designed to help with due diligence and offers advanced security options such as audit logs and two-factor authentication.
In the past, a data room was a physical space that housed confidential documents needed for business transactions. They were utilized by brokers, investors and banks to scrutinize paperwork during due diligence processes for M&As and fundraising. Today virtual data rooms are rapidly replacing physical spaces because they’re more cost efficient and come with a host of security features traditional data rooms don’t have.
A well-designed virtual data room for instance, enables users to view and access documents from anywhere on the planet. This allows buyers from around the globe to access documents that can make or break a M&A deal. They can then compete for a price which would otherwise be unattainable even if they were competing against local investors. This also prevents the company from having to worry about its documents getting lost in transit or being destroyed by fire or storms which would happen in physical space.
A virtual data room permits users to ask questions and submit comments to the document’s owner. This facilitates due diligence and offers greater transparency than chat or email. Furthermore, the best virtual data rooms will prevent actions like printing or copying a document’s contents and they will have robust tamper evidence protection.