Virtual Data Room Features

A virtual data room is the most secure option to share documents with a third-party without the risk of a breach. A virtual data room is therefore the best option for due diligence in relation to M&A and partnerships, fundraising and asset sales. However there are a few differences between virtual data rooms. Not all rooms are made equalthey differ in terms of security, usability and pricing.

A virtual data room must include a minimum of two-factor authentication as well as specific user permissions to guard the data from theft. Additionally, the virtual data room must encrypt the files both in storage and during transfer. It is crucial to have features that let you restrict the ability of the recipient to use downloaded files. This includes a reader-only feature, dynamic watermarks, and other functions that restrict viewing.

A data room should have an user-friendly interface that makes it easy to upload, organize, and share files. It should also encourage collaboration by offering a range of tools, including chat and Q&A, as well live conferencing. It should also have an app for mobile users to have easy access when on the move. Checking reviews of users is crucial prior to deciding on the right provider. iDeals has the best user ratings in terms of usability, while Citrix and Datasite are also well-received by their customers. Take into consideration the features you’ll require for your project. For instance, if wish to streamline your due diligence workflow, look for features like displaying an NDA/terms of service prior to allowing access, automated document numbering and a PDF converter that does not require plug-ins.

Leave a Comment

Your email address will not be published. Required fields are marked *